Student Scheduling

Marquardt School District

"I worked with Sprout Ops on the master schedule for a middle school of 100 staff and 800 students. Previously, our options were to randomize student schedules or hand-schedule all students.

Sprout Ops transformed our scheduling process, enabling us to create thoughtful, data-driven student schedules with ease and automaticity. I most appreciated that they tailored their process to meet the unique needs and challenges of our school and students. I HIGHLY recommend this company to any school looking to enhance their scheduling efficiency."

- Steve Olson

Assistant Principal

Goals:

Develop optimized schedules for over 800 students across three grade levels.
Minimize student composite scores across all courses.
Ensure compliance with state and federal guidelines for Individualized Education Programs (IEP) and English Learner (EL) services.
Achieve equitable student access to courses and balanced teacher workloads.

Constraints:

Three distinct teams per grade; students' courses restricted within their assigned team.
General education classes limited to a maximum of 30% students with IEPs.
EL students must receive mandated instructional minutes distributed appropriately across their classes.
Specific students require specialized courses, limiting their scheduling flexibility.
Different instructors required for English Language Arts (ELA) and Social Studies courses.

Outcome:

Implemented an automated Python scheduling tool executed annually.
Integrates data directly from Google Sheets, managing over 22 million unique scheduling combinations.
Algorithmically evaluates each potential course assignment, calculates class impact scores, and identifies the optimal class assignments.
Automatically enrolls students into courses to ensure minimal negative impact on overall class compositions.